Privacy policy
The Anderson Foundation is committed to being a respectful and trusted charity that considers, protects and understands your privacy as a beneficiary, donator, partner or other. We have high standards and expectations of our own ability to ensure we follow this policy and will continually seek to periodically or circumstantially update them to be fit for purpose. Please take a moment to read our privacy policy and do feel free to contact us with any queries or concerns. Here at The Anderson Foundation we are grateful for all opportunities to connect with stakeholders, and appreciate the importance of all contact and in turn our own obligations as an organisation. This Privacy Policy was updated in May 2024 as we launched our new website.
This policy is next due for review in May 2026.
Who Are We?
The Anderson Foundation is a charity registered in England and Wales with the Charity Number: 1063380 The declaration of our Trust was made on the 26th March 1997. Our information on the Charities Commission website can be found here: https://register-of-charities.charitycommission.gov.uk/charity-search/-/charity-details/3940153/governing-document
We are based at Springfield Lodge, Colchester Road, Chelmsford, Essex, CM2 5PW.
For other references to your use of data, please see our Cookie Policy and Terms and Conditions. For any queries or concerns about how we use your data, please contact us via info@andersonfoundation.co.uk.
What personal information do we collect?
Within our work, either in-person events, online communications, working with partners, beneficiaries and the public, we may come into contact with your personal information - which can be information that directly, or indirectly, identifies you. Within our charitable endeavours, we may collect and hold the following information about you:
Your name
Your phone number, mobile and/or landline
Your email address
Your social media handles
Your postal address either work or home
Your job title or role within a company
Your age or date of birth
Your gender, either submitted by you or about you
Your employment status
Your ethnic group
Your disability status
Although we believe this list broadly covers the information we may receive, collect or hold about you, there is potential for more information to be reasonably seen, collected, received or held about you. We, as an organisation, strive to protect your privacy and collect only the most basic information where possible.
How and where may and do we obtain personal information about you?
As you’ll likely be aware, using a website like this in 2024 often does result in data sharing in some capacity. Some of this data is automatically collected via the likes of analytics apps, tools and websites (Google Analytics, Mailchimp, Shopify etc). We collect:
Your IP address, although this will not include a very specific location for you, it will likely share a rough estimate of your location, i.e the city or town you are accessing our website from.
Details of which web browser you may be using
The device you are using, including web, mobile, tablet.
How long you spend on the website
Which browser you may be using (for example Chrome or Safari)
Personal information when you register with us as volunteered by you
Your behaviour on our website, including the way you navigate our site
When contacting us:
When contacting us via our website we will ask you for your name and contact details. We may also ask via any other means including social media, and may share it internally. We endeavour to be accessible and to ask for as little info as possible. When you contact us, we will ask for the following information, however you may volunteer more information to us during the enquiry itself, in which case our information about you may be broader. We will ask:
Your first name
your last name
your email address
your phone number (email will be the first contact however)
the nature of your enquiry
We may also receive personal data about you via partners, when you opt in, or via funders including the likes of GoFundMe, when you donate. For further information on how we handle that data once provided, please contact info@andersonfoundation.co.uk, for information on what data is collected via those/any partners, please contact those partners direct or ask us to inform you which parties have shared your data with us.
How is your personal information used?
Data Protection and GDPR legislation in recent years has tightened, and one important aspect of data protection law is that we as an organisation may only use your data if we have reason to do do. Examples of these may include:
Where you have expressly given consent
When we are complying with our legal obligations
When we are complying with our regulatory obligations
Alongside a third party, with fair, proper and legitimate reasons (for example a courier, a prize donator etc)
When executing our duties as a charity within realistic and fair proximity to our relationship to you (i.e working with you as a donator, accepting money from you as a funder or donator, working together as a venue or outside third party etc).
The information that we collect from you is specifically to help us to support our beneficiaries and undertake our charitable organisation and to efficiently run our services, events, and charitable endeavours to the best of our ability. Sometimes, the information we obtain also helps us to understand our funders, beneficiaries, staff, partners and the public more efficiently, or to understand better and more efficient ways to operate as an organisation i.e understanding groups we are not reaching, but should be.
Examples of how we use your data:
Although we are careful to limit where your personal data is shared, we may share your data with:
Third parties that are engaged with the charity in the function of completing our duties as a registered charity (i.e couriers, marketing companies including Mailchimp, funders)
our bank and our funders
our stakeholders in the form of anonymised demographic information
The Anderson Foundation staff
The Anderson Foundation trustees
The Anderson Foundation volunteers
We or the third parties mentioned above occasionally also share personal data with:
Confidentiality-bound external auditors as part of our regulatory processes
law enforcement agencies, courts and tribunals
regulatory bodies to ensure our own compliance Special Category Data Protection Under Data Protection Law, certain data we do or may collect about you is given special category status in order to protect you. Our commitment to you The Anderson Foundation has never and will never sell your data to third party marketeers.
Personal information revealing:
Racial or ethnic origin
political opinions and trade union membership
religious and philosophical beliefs
sexual orientation
health information.
Transferring your personal data out of the UK and EEA
The U.K and differing political regional administrations like the EEA and the EU each have often comparable but nonetheless standalone data protection legislations and standards. It is unlikely that The Anderson Foundation would need to transfer your personal data outside of the U.K. In the rare instances this may happen - we would follow applicable U.K laws to ensure a high level of rigidity and provide a consistent approach to our use of data. Examples of when we may need to do this include;
To our our third party partners located outside the U.K., for example venues outside of the U.K as part of a prize, and
To potential funders located outside the UK
To our non-U.K. based staff (currently zero as of 03/05/24)
Under data protection laws, we can only transfer your personal data to a country outside the UK/EEA where:
In the case of transfers subject to UK data protection law, the UK government has decided the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy regulation’) further to Article 45 of the UK GDPR,
in the case of transfers subject to EEA data protection laws, the European Commission has decided that the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy decision’) further to Article 45 of the EU GDPR,
there are appropriate safeguards in place, together with enforceable rights and effective legal remedies for you, or
a specific exception applies under relevant data protection law.
Where we transfer your personal data outside the UK we do so on the basis of an adequacy regulation or (where this is not available) legally-approved standard data protection clauses recognised or issued further to Article 46(2) of the UK GDPR.
Where we transfer your personal data outside the EEA we do so on the basis of an adequacy decision or (where this is not available) legally-approved standard data protection clauses issued further to Article 46(2) of the EU GDPR.
If you would like further information about data transferred outside the UK/EEA, please contact us (see ‘How to contact us’ below).
Third Party websites
The Anderson Foundation accepts zero responsibility for websites we do not control. Our website or social media may contain links to other websites for several purposes, include online efficiency and navigation, partner websites of donors, fundraising platforms and commercial sponsors. As with all responsible online usage, we advise you to be cautious of external websites, even when linked by The Anderson Foundation, and to exercise your own caution when clicking on third party links.
The Anderson Foundation cannot guarantee or verify the contents of any externally linked website and as such using them is at your own risk. The Anderson Foundation cannot be held liable for any damages or implications caused by visiting any external links.
We may direct you to a third party organisation that allows you to donate to us or to use auction facilities for our online auctions. We may also direct you to, or from, social media websites, widgets or apps. Please see each external website’s own policies for peace of mind and clarity on how your data is used.
How long does The Anderson Foundation store your information for?
We aim to keep your information for as long as necessary in the functioning of our charity and your relationship to our charity, but without keeping your data for longer than this period. We will keep your data for the following purposes:
To comply with law enforcement and regulators;
for the duration of a contract of which you are working with The Anderson Foundation for, be it as a contractor or as a sale contract, but not limited to these.;
For as long as necessary in the event of legal action for, against or involving The Anderson Foundation
Until you choose to unsubscribe to us in the instance of our newsletter database.
The Anderson Foundation makes reasonable and consistent attempts to safely secure and protect the data we collector and store on you, and periodically and circumstantially reviews those measures to ensure their robust protection.
I would like to not provide personal information, or I would like to withdraw my consent. How do I do so?
You are very welcome to not provide consent for your personal information to be stored of used; however, in the event of an ongoing query or enquiry, this lack of consent (which will be respected fully) may result in a lack of ability to fully satisfy your enquiry or contact with The Anderson Foundation.
Please contact us using the information below in any following instance:
To obtain a copy of your personal information
To rectify or update information we hold on you
To ask us to remove your data from our records
To manually ask us to stop marketing that uses your personal information, including asking us to unsubscribe you from our newsletter
To make a complaint to us about how we’ve used your personal information.
In the unlikely event we are unable to resolve any complaint you may have about how we handle your data, you are free to contact :
the Information Commissioner in the UK (https://ico.org.uk)
a relevant data protection supervisory authority in your region If you would like to withdraw previously given consent, make a complaint or discuss our policy please contact info@andersonfoundation.co.uk in the first instance.
Our use of cookies
A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies on our website. These help us:
Design our site to better suit our users’ needs
to diagnose problems with our server
to administer our websites
to analyse trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences
enhance your experience of our websites
recognise you and your device and store some information about your preferences or past actions.
For further information on cookies, when we will request your consent before placing them and how to disable them, please see our cookie policy.
How to contact us
If you have any questions, queries or complaints about The Anderson Foundation’s use of data and how we handle your personal information, you are welcome to contact us via: Post: The Anderson Foundation Springfield Lodge Colchester Road Chelmsford Essex CM2 5PW Email: info@andersonfoundation.co.uk Phone: 01245 359999
Policy Renewal Date
This policy was renewed on 03/05/2024, the renewal date is set for 03/05/2026.